By Jennifer Pawlak
That’s right – finally! The new form and updated instructions can be found here: https://www.uscis.gov/i-9
The form itself is substantively unchanged – great news (depending on what you think of the old form)! And some of the instructions have actually been clarified – great news again!
The new version has a 10/21/19 revision date and can be used starting today, or you can continue to use the 07/17/17 N version until April 30. However, starting May 1, you may only use the new form. Penalties exist for using an outdated form. I’ve previously advised that you go to the USCIS website each time you need to fill out a form, and that hasn’t changed, especially now that there is a new form, so be 100% sure you’re using the correct form. And remember that you don’t need to update forms for existing employees, just use the new form for new hires after today. If you use an electronic vendor for your I-9s, whether it be a stand alone product or included in your HRIS, pay close attention in the coming days and weeks to make sure that the form has been updated and is included in your software.
I do encourage you to carefully read over the updated form and instructions for information that pertains directly to your business or the types of documents you see. You might learn something, or at least reaffirm what you already know!
Any questions? Please let me know!
Above information valid as of January 31, 2020